IMPORTING PLAYERS FROM QJRL.TRN INTO SWISS PERFECT

QJRL.trn, the Qld Junior rating system database, is available as a Swiss Perfect tournament file – registration of players in tournaments has never been easier!

For tournament organisers/arbiters not yet familiar with using the player import facility, there are some steps to follow first to set up the database for use. 

Download QJRL.trn from the Ratings page - the file will be named QJRL0910.TRN or similar (the download dialog box will
show into which folder the file will be downloaded – change to a preferred folder if you wish before clicking Save, but
in either case note which folder is being used). 

Copy the file to your Swiss Perfect folder C:\SP98 (or use the Browse button to locate your Swiss Perfect folder).  You
are now ready to start importing player details. 

Start Swiss Perfect and initiate a new tournament – call it Test or whatever. 

When ready to start, click Player -> Import. A dialog box will open saying "Importing from C:\SP98\QJRL.TRN. Use 
Options/Import Setup if you want to change the database." (If the specified database is NOT QJRL.trn, then you do want to change the database – press ESC then from the SP menu bar select Options -> Import setup, locate and click on the file QJRL.TRN to highlight it, then click Open.

The Import Player Setup screen appears, used for identifying (‘mapping’) each data column (‘field’) in the database. The screen should be already filled in for you. NOTE PARTICULARLY that the Rating Loc. Field must be completed – if it is blank key in LOC_RTG. 

In the Surname Field Options make sure the ‘First name is part of Surname’ box is NOT ticked. If it is, click the button to disable it (i.e. remove the tick). 

Click the Save Mapping As.. button. In the new Enter Mapping Name box type QJRL. Click OK – QJRL now appears in the Mapping Name box. When used in future, use the arrow beside the Mapping Name to drop down the saved names, and click QJRL – the saved mapping will be opened ready for use. 

Click OK. A dialog box appears – ‘The database file has no index for searching. Do you want to create one?’ Click Yes. The Import Player screen appears, with all players on the masterfile listed in the left window (the file is actually broken up into chunks – the first includes surnames Abbott - Bambrick, the next Bancroft - Bradley-Woods, and so on, depending on when the QJRL.trn was produced).
 
Click the Find button. The Find Player screen appears. In the Search by segment make sure Surname is enabled, then in Search for type your first player’s surname (upper or lower case makes no difference) e.g roberts. Click OK. The first Roberts in the file is found (Roberts, Hugh B). Scroll down to find the player you want – Roberts, Billy GC. A quick check of the Selected Player details in the right segment will confirm you have the right player.
 
Click the Import button. A new box tells you ‘Roberts successfully imported’ Click OK – Billy Roberts has now been added, with his file details, to your List of Players.

Click Find again and search for the next player, then import. If a player is not found on the QJRL.trn, register him manually from the SP menu Player -> Add new. Make sure the Birth Date, Club and Gender fields are filled in.